What is the purpose of Outguides?

An out guide serves as a place marker for files that have been removed from the filing system. If several people access the same records, using out guides will save hours of wasted time and frustration. Smead out guides have a highly visible tab that indicates that a file is currently out of the system.

What is an Outguide?

: a card placed in a file to indicate the location of material that has been temporarily removed.

What are the 5 steps of filing?

The five basic filing steps are conditioning, releasing, indexing and coding, sorting, and storing and filing. Conditioning is essentially prepping the paperworkto be filed.

What is an indirect method of filing?

The indirect method adjusts net income (rather than adjusting individual items in the income statement) for (1) changes in current assets (other than cash) and current liabilities, and (2) items that were included in net income but did not affect cash.

When can a physician destroy a patient’s file?

In general, physicians can destroy the records of deceased patients after five (5) years from the date of death.

What does the I in the HPIP method stand for?

What does the I in the HPIP method stand for? impression. What does the P in SOAP stand for? Plans for further studies, treatment, or management.

What records besides medical records should be kept indefinitely?

Vital papers such as financial reports and legal documents are considered permanent records and are kept indefinitely in a secure file (see Table 8-1). A loose-leaf notebook can hold a record of the physician’s personal inventory; changes and additions may be made simply by adding and deleting pages.

What is disadvantage of alphabetical classification?

Disadvantages of Alpha-Numeric Filing Users must be trained, and, even then, one user may interpret where to file a document differently than another, leading to confusion and a breakdown of the filing order. Misfiles are common and are difficult to detect.