What is a sole source provider letter?

Definition. A sole source purchase means that only one supplier (source), to the best of the requester’s knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service. A sole source purchase is a method of acquisition.

What is a single source letter?

SINGLE SOURCE PURCHASE JUSTIFICATION. DEFINITION: A Single Source procurement is one in which two or more vendors can supply the commodity, technology and /or perform the services required by an agency, but the department selects one vendor over the others.

What is single source in procurement?

A Single Source procurement is one in which two or more vendors can supply the commodity, technology and/or perform the services required by an agency, but the State agency selects one vendor over the others for reasons such as expertise or previous experience with similar contracts.

How do you justify a sole source contract?

How do I justify a sole source?

  1. One of a Kind. Necessity of propriety item which must be compatible with existing equipment or systems and which is available only from the original manufacturer.
  2. Emergency. only allowable in rare circumstances.
  3. Awarding Agency Approval.
  4. No Competition: (Grant funds only)

What is SSJ in procurement?

SOLE SOURCE JUSTIFICATION (SSJ) SOLE SOURCE JUSTIFICATION. This form is required for all sole source procurement. Sole Source Justification: Section 18-4-306, MCA, allows a contract to be awarded for a supply or service item without competition under certain circumstances.

Why is single sourcing bad?

Other disadvantages of single supplier sourcing include: The possibility that potential customers will be concerned about risk to their supplies (if they become aware that you are single sourcing). There is a risk that over time, the balance of dependence will become lopsided.

What is the difference between single source and sole source?

In purchasing sole sourcing take place when only one supplier for the required item is available, whereas with single sourcing a particular supplier is purposefully chosen by the buying organisation, even when other suppliers are available (Larson and Kulchitsky, 1998; Van Weele, 2010).

Is a J&A required for 8 a sole source?

The DFARS amendment incorporates the DoD class deviation that went into effect earlier this year. Under the amended DFARS Part 206.303-1, a formal J&A is not required for an 8(a) program sole-source award unless that award exceeds $100 million.

What do you need in a sole source letter?

Sole Source Letters. SOLE SOURCE DOCUMENTATION IS A TWO-STEP PROCESS: The Requisitioner must provide a written explanation and attach it to the requisition detailing why the specific item is needed as opposed to buying a comparable item from another vendor.

What do you need to know about sole source solicitation?

It’s the rationale of the decision to use sole source solicitation as a procurement process. The burden of proof to justify sole source procurement falls to the requester who should prepare a document called Sole Source Justification and Approval (J&A).

Which is the best definition of sole source?

Sole source is a non-competitive purchase or procurement process accomplished after soliciting and negotiating with only one source, so-called sole source, thus limiting Full and Open Competition (FOC). Sole Source is also known as: sole source procurement, sole sourcing, sole-sourced contract, direct sourcing, sole supplier, direct source.

When to use a sole source justification request?

A sole source justification request should only be submitted if a recipient determines that the award of a contract through a competitive process is infeasible. Sole source procurement should b e used only when competitive solicitation procedures like sealed bids or competitive proposals are not applicable to the requirements or are impracticable.